SASC Tour Reservation Conditions

ELIGIBILITY
Applicants who will be members of SASC on the tour departure date may reserve space on the tours. Submit application for membership or renewal before submitting the Tour Reservation Form. Skiers under the age of 55, or non-skiers, may accompany their spouse or significant other at the non-skier rate. They will be responsible for their own lift tickets.

MAKING A RESERVATION
Participants must accurately complete the Tour Reservation Form, sign it, and enclose a cheque for the full amount specified in the Tour Description. Reservations are then accepted on a first received basis, starting at the first Registration Session of the year unless otherwise specified.

• Accommodation Roommates
  The Club encourages tour participants to arrange for their room mates prior to submitting the Tour Reservation Form. However, for those unable to do so and for new members, the Tour Host will attempt to match another applicant for double accommodation. The Club will not assume the cost difference between single and double accommodation rates if the Tour Host is unable to arrange a match. Tour participants must advise the Tour Host immediately of any changes in accommodation plans or wishes.
• Self-Drivers
  On all tours that offer bus transportation, self-drivers will not be accepted until the bus has the contracted number of occupants. Self-drivers who wish to ensure a place on the tour can do so by paying the full rate. They will receive a refund for the bus transportation portion after the contracted number of seats is occupied or they may receive a partial refund if the seats are not occupied.
• Name Badges
  All tour participants are encouraged to wear name badges on the bus, at social gatherings, and on the ski hill. When completing the Tour Reservation Form, indicate if you need a name badge and the name you want on the badge.
• Exclusion of Liability and Release
  Each person listed on the Tour Reservation Form must sign the release section. The reservation will not be accepted if the release is not signed.
• Full Tour
  Once a tour is filled, in either the transportation or accommodation, further members wishing to participate must submit a Tour Reservation Form and a cheque for the full tour amount. The Tour Host may be able to obtain additional accommodation or permit self-driving. If not, the application will be placed on a waiting list and the applicants will be offered cancelled spaces if they become available.

CANCELLATION
Reservations may be cancelled and a full refund paid if the cancellation is received before the Room Release Date. Refunds for rooms cancelled on or after the Room Release Date are subject to the lodging refund policies and the Tour Host's ability to cancel transportation and lift ticket arrangements. The refund will not exceed the amount the Club is able to recover from the ski resort or tour provider. Room Release Dates vary and will be noted on the Tour Description.

• Substitution
  The applicant may withdraw and substitute another Club member in his/her place up to five days before the tour departs. The substitute must submit a completed and signed Reservation Form. The substitute must pay the original applicant if the change is received after the Payment Deadline.
• Cancellation - Illness, Injury, Bereavement
  Reservations may be cancelled and a full refund paid if the applicant must cancel due to:

1. injury or illness to the applicant or spouse.
2. a death in the immediate family: children, parents or siblings of the applicant or spouse.

• Notification
  The applicant must notify the Tour Host, by telephone or email, as soon as possible of any cancellation, substitution or change. The applicant must follow with a written claim including any medical or death documents.

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Sports Accident Insurance Plan

All members of the Club, under the age of 80, are covered by the Club's Plan. The premium for the insurance is included in the membership fee and participation is mandatory. Members must be covered by a Provincial Health Care Plan to receive benefits under the Club's Plan. The limit of coverage is $10,000. The Plan provides limited and specified coverage for medical expenses for injuries incurred while participating in Club sanctioned sporting or social activities. Members are covered whenever two or more members are traveling together in a vehicle, bus included, to or from the place of the Club activity.
The Plan covers five general areas:

1. Loss of life, limbs, senses, or control of limbs.
2. Expenses not covered by other insurance: e.g. semi-private wards, some ambulance services, some crutches or braces, expenses of home-nursing equipment, additional physiotherapy or chiropractor services.
3. Some dental treatments when caused by an external blow to the mouth.
4. Emergency taxi service to reach a doctor.
5. Compensation for pain and suffering caused by a fracture, dislocation, tendon severance, or some other miscellaneous conditions (usually requiring surgery).

Please note the following guidelines:

• The initial claim must be received by the insurance company within 30 days from the date of the accident
• The injury must require the care of a physician who must prescribe the treatment or therapy prior to treatment or therapy being received.
• Members must keep a thorough record of medical visits and receipts as proof of loss or expense.
• Well before the 30-day deadline, call an insurance contact of the Club (below) who will provide the required forms as well as any assistance needed to complete the forms.

Club Contact:
Gerry Oliver, Plan Administrator; telephone (403-201-6942)
Rev. 2008-08-24

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