SASC Tour Reservation Conditions

ELIGIBILITY
Applicants who will be members of Seniors Alpine Ski Club on the tour departure date may reserve space on the tours. Submit application for membership or renewal before submitting the Tour Reservation Form. Skiers under the age of 55, or non-skiers, may accompany their spouse or significant other at the non-skier rate. They will be responsible for their own lift tickets.

MAKING A RESERVATION
Participants must accurately complete the Tour Reservation Form, sign it, and enclose a cheque for the full amount specified in the Tour Description. Reservations are then accepted on a first received basis, starting at the first Registration Session of the year unless otherwise specified.

• Accommodation Roommates
  The Club encourages tour participants to arrange for their room mates prior to submitting the Tour Reservation Form. However, for those unable to do so and for new members, the Tour Host will attempt to match another applicant for double accommodation. The Club will not assume the cost difference between single and double accommodation rates if the Tour Host is unable to arrange a match. Tour participants must advise the Tour Host immediately of any changes in accommodation plans or wishes.
• Name Badges
  All tour participants are encouraged to wear name badges on the bus, at social gatherings, and on the ski hill. When completing the Tour Reservation Form, indicate if you need a name badge and the name you want on the badge.
• Exclusion of Liability and Release
  Each person listed on the Tour Reservation Form must sign the release section. The reservation will not be accepted if the release is not signed.
• Fully Subscribed Tour
  Once a tour is filled, in either the transportation or accommodation, further members wishing to participate must submit a Tour Reservation Form and a cheque for the full tour amount. The Tour Host may be able to obtain additional accommodation or permit self-driving. If not, the application will be placed on a waiting list and the applicants will be offered cancelled spaces if they become available.

CANCELLATION
Reservations may be cancelled and a full refund paid if the cancellation is received before the Room Release Date (normally 30 days before the Tour is due to start). Refunds for rooms cancelled on or after the Room Release Date are subject to the lodging refund policies and the Tour Host's ability to cancel transportation and lift ticket arrangements. The refund will NOT exceed the amount the Club is able to recover from the ski resort or hotel.

• Substitution
  The applicant may withdraw and substitute another Club member in his/her place up to five days before the tour departs. The substitute must submit a completed and signed Reservation Form. The substitute must pay the original applicant if the change is received after the Payment Deadline.

MARMOT TOUR AND PARK PASSES
Parks Canada requires that Brewster Transportation collect $8:30 from each traveller for each night spent in a National Park.  The Club has been granted an exclusion to this.  If you have a National Parks Pass, you may avoid this fee by writing A) the number of your pass; B) the expiry date of your Pass and C) where you purchased your Pass in the appropriate place on your Tour Registration Form.  If you do not provide this information, we will require you to pay the additional $24.90 with your fee for the Tour.  

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PROCEDURES
Reservations will be accepted by the tour hosts any time after the first Registration day, which is scheduled for Saturday, October 15, 2011.

Reservations for the Tours are secured when the Tour Host receives a completed, signed application along with a post dated cheque for the full amount of the tour, plus a business sized (4.125" x 9.5") self addressed stamped envelope or an email address. The Tour Host will record the date each tour registration form is received on or after October 16, 2011 and this will serve as the basis for allocating space on the tour if it is oversubscribed. Applications received before the first Registration day will not be opened prior October 16, 2011.

Please ensure that your Tour Reservation form is complete with all information the tour host requires. The form must be signed by all participants listed on the form. If sharing accommodation, priority will be given to those applications which identify the parties sharing accommodation.

Tour hosts will mail or email an information package to all Tour Participants which will include a list of all those people on the tour, bus departure location and time, a schedule of planned events and any special requirements for tours to Marmot or the USA.  All of our tours use Brewster’s buses.  Applications will not be accepted from self-drivers until the contractual requirement of 42 people on each bus is reached.  Self-drivers who wish to ensure they have a place on the tour can do so by paying the full amount with 2 cheques.  One for the tour minus the bus cost and a second one for the bus cost.  If the numbers required for the bus are met, the cheque for the bus cost will be returned.

Please Note---“All tour participants will be responsible for any expenses incurred for accommodation, meals, transportation etc. That may arise during any Club tour due to unforeseen conditions such as weather delays, transportation problems, road closures etc..”   For example, Last season, the Sun Peaks 1 tour had to spend 2 nights in Revelstoke as all access roads were closed due to avalanches and all participants had to pay the required motel bill.

Budge Burrows, Tour Director

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